🌏 How to Obtain a Japanese Vehicle Registration Certificate from Overseas
Official Support by Licensed Administrative Scrivener – Japan
Author: Tomohiko Danjo
Danjo Administrative Scrivener Office – Hiroshima, Japan
1. Background
In recent years, Japanese used vehicles have become highly valued across Southeast Asia, as well as in New Zealand, Australia, and Europe.
Countries such as Thailand, Malaysia, the Philippines, Indonesia, and Sri Lanka import large numbers of Japanese vehicles due to their high quality, low mileage, and reliable maintenance records.
However, when these vehicles are registered or inspected in the importing country,
transport authorities often require official proof of the vehicle’s registration and deregistration history in Japan.
This document serves as the only legal record verifying that the vehicle was properly registered, maintained, and exported under Japanese law.
The required document is the Certificate of Registration Details (Detailed), issued by Japan’s Transport Bureau (運輸支局).
It includes:
- Registration and deregistration dates
- Ownership and usage history
- Export record and destination
- Vehicle inspection and storage details
Such documentation is especially critical in Southeast Asian countries,
where customs and transport authorities demand verified proof of authenticity for imported Japanese vehicles.
Since this certificate cannot be obtained directly from overseas,
it must be requested through an authorized legal representative in Japan.
At Danjo Administrative Scrivener Office, we assist overseas individuals, importers, and car dealers by obtaining this certificate from the Transport Bureau and providing it in a legally valid, English-ready format suitable for customs, registration, or verification abroad.
In short, this certificate is not merely a formality — it is a legal guarantee of a Japanese vehicle’s authenticity and history.
2. Our Role – Licensed Legal Representation
As a licensed Administrative Scrivener (Gyoseishoshi) corporation,
we are authorized under Japanese law to act on behalf of foreign nationals and overseas corporations in obtaining official government documents.
We can officially obtain:
- Certificate of Registration Details (Detailed)
- Export Certificate (抹消・輸出証明書)
- Vehicle inspection or storage records (if available)
All procedures comply with the Act on the Protection of Personal Information (Japan) and GDPR-equivalent international privacy standards.
3. Required Documents
To begin your application, please prepare the following:
- Power of Attorney (POA) – signed by the owner (handwritten or e-signature accepted)
- Passport ID Page – for identity verification
- Chassis Number (VIN)
- EMS Shipping Address – for certificate delivery
- Payment Reference / Client ID – for matching your transaction
After receiving these documents, we submit your application directly to the Transport Bureau and ship the certificate via Japan Post EMS (tracked international delivery).
4. Fees and Payment
Because international regulations, taxes, and shipping costs vary by country,
we provide an individual quotation before starting each case.
Please contact us for an official estimate based on your country, purpose (customs, registration, verification), and delivery address.
The following is an example based on an actual case for New Zealand.
| Item | Amount (JPY) | Description |
|---|---|---|
| Government Fee | 1,000 | Official fee payable to the Transport Bureau |
| Service Fee | 10,000 | Application handling, document preparation, translation |
| Consumption Tax | 1,000 | 10% VAT |
| EMS Shipping | 3,150 | Japan Post EMS (to New Zealand) |
| Total (Example) | 15,150 (tax included) | Reference only – quotation required per country |
💳 Payment Information
Payments are accepted by international bank transfer after quotation approval and invoice issuance.
Bank Name: The Hiroshima Bank, Ltd.
Branch: Honkawa Branch
SWIFT/BIC: HIROJPJT
Account No.: 013-3555508 (Ordinary Account)
Account Name: GYO) DANJO JIMUSHO
Please include your payment reference or name when making the transfer.
Once your payment is confirmed, your application will be processed immediately,
and the original certificate will be shipped by Japan Post EMS (tracked delivery).
5. Case Example – New Zealand
A client from New Zealand requested our assistance in obtaining the official registration record for a Japanese-imported vehicle.
The local authority required proof of deregistration and export from Japan before completing the registration process.
Within seven business days, our office obtained the Certificate of Registration Details (Detailed) directly from the Transport Bureau and sent it via EMS.
The document clearly stated the Japanese registration period, ownership history, and export confirmation,
allowing the vehicle to be registered smoothly in New Zealand.
This example illustrates how overseas owners and importers can easily obtain official Japanese vehicle records through a simple, secure, and legal process handled entirely online.
6. Legal Validity and Compliance
Under Article 1-3 of the Gyoseishoshi Act (行政書士法第1条の3),
licensed administrative scriveners are legally authorized to prepare and submit documents to Japanese government agencies on behalf of clients,
including those residing outside Japan.
All documents obtained by our office are:
- Officially issued by Japan’s Transport Bureau
- Legally valid for use in overseas customs and registration
- Securely handled in compliance with Japanese and international data protection laws
7. Contact Information
Danjo Administrative Scrivener Office (行政書士法人檀上事務所)
Representative Administrative Scrivener: Tomohiko Danjo
Address: 37 Minami, Takanishi-cho, Fukuyama-shi, Hiroshima 729-0103, Japan
Tel: +81 (0)84-934-2005
Email: officedanjotomohiko@gmail.com
“We deliver reliable, transparent, and legally authorized documentation services from Japan to the world.”
